Prairie Logistics Cuts Audit Prep Time by 70%
Regional 3PL Prairie Logistics transformed compliance from spreadsheets to the Diversified platform, cutting audit preparation from ten days to three.
The Challenge
Prairie Logistics manages dedicated fleets for three national retailers with audits scheduled every quarter. Compliance lived in spreadsheets across safety, HR, and dispatch teams, forcing last-minute scrambles to assemble DQFs, testing history, and Clearinghouse evidence.
- Ten-day audit preparation window consumed safety leadership time
- Disparate systems created version control and missing document risks
- Executives lacked visibility into compliance exposure and readiness
Our Solution
Diversified deployed the Compliance Dashboard, DQF Management System, and Clearinghouse Integration in a phased rollout. Our analysts rebuilt each driver file, automated expirations, and trained Prairie leaders to use the platform in weekly reviews.
- Digitized 486 driver qualification files with automated retention rules
- Moved random testing and RTD evidence into the testing records module
- Configured executive scorecards and monthly compliance briefings
The Results
Within 120 days, Prairie Logistics went from reactive compliance to proactive governance. The FMCSA auditor noted the completeness of digital binders and the speed of evidence delivery.
- Audit preparation time reduced by 70 percent
- Zero missing document citations across two consecutive audits
- Monthly leadership meetings now include compliance KPIs and forecasts
Key Metrics
“Our safety team went from hunting for documents to coaching drivers. Diversified gave us the visibility and discipline auditors expect.”
Services Provided
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