Prairie Logistics Cuts Audit Prep from 10 Days to 3

Prairie Logistics runs dedicated fleets for three national retailers, each of which audits the program every quarter. Compliance lived in spreadsheets spread across the safety, HR, and dispatch teams, so every audit meant a last-minute scramble to assemble DQFs, testing history, and Clearinghouse evidence.

The ten-day prep window consumed safety leadership's time, disparate systems created version-control and missing-document risk, and executives had no real visibility into the company's compliance exposure.

Diversified moved Prairie's entire compliance program onto our compliance platform in a phased rollout. Our analysts rebuilt each driver file, automated every expiration, and trained Prairie's leaders to run weekly reviews in the platform.

We digitized 486 driver qualification files with automated retention rules, brought random-testing and return-to-duty evidence into the same system, and configured executive scorecards and monthly compliance briefings.

Within 120 days, Prairie went from reactive compliance to proactive governance. The FMCSA auditor noted the completeness of the digital binders and the speed of evidence delivery.

Audit-binder assembly dropped from ten business days to three, with zero missing-document citations across two consecutive audits, and leadership meetings now include compliance KPIs and forecasts.