IFTA Fuel Tax Filing
The International Fuel Tax Agreement (IFTA) lets interstate carriers file fuel taxes through one base state instead of every state separately — on a quarterly return. We prepare and file your IFTA returns so the mileage, the fuel, and the math are right and on time.
The International Fuel Tax Agreement (IFTA) requires interstate carriers to file quarterly fuel-tax returns. We reconcile your mileage and fuel by jurisdiction and file through your base state, on time.
The International Fuel Tax Agreement simplifies fuel-tax reporting for carriers operating in more than one jurisdiction — instead of filing with every state you run in, you file a single quarterly return through your base jurisdiction, which distributes the tax. It's simpler than the alternative, but the quarterly math — miles per jurisdiction, fuel purchased, tax owed or credited — is exacting, and mistakes invite audits.
We prepare and file your quarterly returns
Give us your mileage and fuel records; we reconcile them, calculate the tax by jurisdiction, and file your IFTA return through your base state, on time, every quarter.
Who needs IFTA
IFTA applies to qualified motor vehicles operating in two or more member jurisdictions — generally vehicles over 26,000 pounds or with three or more axles.
Key Features
One Base-State Filing
File through your base jurisdiction instead of every state.
Quarterly Returns
Prepared and filed on time, every quarter.
Jurisdiction Reconciliation
Miles and fuel reconciled and tax calculated by jurisdiction.
Audit-Ready Records
Supporting mileage and fuel records kept organized.
For Interstate Carriers
Qualified vehicles running in two or more jurisdictions.
Custom Pricing
Quoted per return or by agreement.
Compliance Requirements
Compliance Requirement
Who must file — IFTA
A qualified motor vehicle operating in two or more IFTA member jurisdictions must report fuel tax under IFTA — generally a vehicle over 26,000 pounds or with three or more axles.
Quarterly returns through your base state
IFTA returns are filed quarterly through your base jurisdiction, reporting miles traveled and fuel purchased in each jurisdiction. The base state distributes the tax owed or credit due.
Records and audits
Carriers must keep detailed mileage and fuel records to support each return; IFTA jurisdictions audit these. We keep your returns accurate and your records organized.
Frequently Asked Questions
The International Fuel Tax Agreement — a system that lets interstate carriers report fuel tax through a single base-state quarterly return instead of filing in every state.
Qualified motor vehicles operating in two or more member jurisdictions — generally vehicles over 26,000 pounds or with three or more axles.
Quarterly, through your base jurisdiction.
Mileage by jurisdiction and fuel purchases; we reconcile them and keep them organized to support the return in an audit.
Quoted per return or by agreement. Contact us for a quote.
Related Services
FMCSA Clearinghouse Services
As your C/TPA, we run the FMCSA Drug & Alcohol Clearinghouse for you — company registration, driver enrollment, pre-employment full queries, annual limited queries, and violation reporting. For consortium members, the pre-employment query is part of getting a driver into your pool. $35 per query.
Driver Qualification File (DQF) Management
Driver qualification files are one of the most-cited findings in a DOT audit. We manage every DQF for every driver on our own software — tracking each document, alerting before anything expires, and monitoring the MVR and medical card for expiration — so your files are always inspection-ready.
Motor Vehicle Records (MVR) Services
We pull and review motor vehicle records from every state a driver has been licensed — at hire and annually, as DOT requires — flag disqualifying offenses, and file the review in the driver's qualification file. $20 per driver plus state fees at cost.
Stop wrestling with quarterly fuel taxes — we reconcile the miles and fuel and file your IFTA return on time.
Contact our compliance specialists to learn how we can help your fleet stay compliant.
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